You are hereAbout / Policies
|Item||Loan Period||Limit||Renew||Daily Fine||Maximum|
|Express DVDs||2 days||1||no||$1.00||$10.00|
|Museum Passes||2 days||1||no||$5.00||$75.00|
|Express Books||7 days||1||no||$0.25||$5.00|
|New Books||14 days||none||yes||$0.10||$5.00|
|Holiday Books||14 days||none||yes||$0.10||$5.00|
|Red Bags||14 days||none||yes||$1.00||$10.00|
|Great Courses DVDs||28 days||none||yes||$1.00||$10.00|
|Music CDs||28 days||50||yes||$0.10||$5.00|
|Audio Books||28 days||none||yes||$0.10||$5.00|
|Lost Items||Replacement cost of item as determined by Library staff|
|Damaged Items||Determined by staff and will not exceed cost of replacement|
|Lost Museum Pass||$75.00 or cost of pass, whichever is less|
|Lost Library Card||$1.00|
|Returned Check||Fee charged by bank|
Your library privileges are suspended when you owe $5.00 or more on your account.
Code of Conduct
The Library exists as a center for research, study, educational programs, and leisure reading. To provide an atmosphere conducive to this purpose, the Library has established the following code of conduct:
- Quietness - Intermittent conversation, at a low level, is permitted. Loud or continuous conversations or those disruptive to others are considered inappropriate behavior.
- Cell phones should be silenced in the Library. Quiet cell phone conversations are permitted only in designated areas.
- Proper attire including shoes and shirts is required. No face coverings except for medical or religious reasons.
- Small children must be accompanied and supervised by an adult to insure their safety and to minimize disturbances to other patrons.
- Four persons per study table, one person per carrel.
- Consumption of beverages in covered containers only.
The following are strictly prohibited in the Library and on its grounds:
- Smoking in the building (including the entry halls.)
- Consumption of food except at special functions.
- Loitering or sleeping.
- Pets in the building.
- Defacing of property.
- Verbal or physical abuse towards any individual.
- Bodily hygiene that is so offensive that it interferes with another person’s use of the library or with the library staff’s performance of its duties.
- Drunkenness or disorderly behavior.
- Weapons of any kind.
- Interference with, harassment or intimidation of any individual by word or act.
- Improper acts which are subject to prosecution under criminal or civil codes of the law.
- Any behavior which disrupts use of the Library or interferes with the Library’s operation.
Failure to adhere to these rules may result in loss of Library privileges.
Approved by the Library Board of Managers, revised April 16, 1984, March 21, 1988, January 23, 1989, June 25, 2001, October 27, 2003, March 28, 2005, March 25, 2008, April 27, 2009.
The Wallingford Public Library provides computers, printers, and a variety of software applications for use by library patrons. Both classes and individual tutoring sessions are available on a scheduled basis for basic computer and software instruction. Patrons must adhere to all library regulations for use.
Adopted by the Board of Managers March 20, 1993, revised November 15, 2004, January 25, 2010.
Confidentiality of Library Records
Wallingford Public Library circulation and registration records are strictly confidential and are to be used only to conduct library business. Patrons may access their own records via the "Review Patron Record" option available on all public access catalogs (PAC).
Library records shall not be made available to any agency of state, federal, or local government except pursuant to such process, order, or subpoena as may be authorized under the authority of, and pursuant to, federal, state, or local law relating to civil, criminal, or administrative discovery procedures or legislative investigating power.
The Wallingford Public Library may resist the issuance or enforcement of any such process, order, or subpoena until such time as a proper showing of good cause has been made in a court of competent jurisdiction.
Adopted by Board of Managers March 19, 1979, revised January 19, 1981, January 24, 1994, March 22, 2004.
Conflict of Interest
No member of the Wallingford Public Library Board of Managers of the Wallingford Public Library Association shall derive any personal profit or gain, directly or indirectly, by reason of his or her participation on the Board.
Each individual shall disclose to the Board any personal interest which he or she may have in any matter pending before the Board and shall refrain from participation in any decision on such matter.
Any Library Manager elected to Wallingford Town Office will be required to resign from the Board.
Any board member who has reason to believe that a breach of the Conflict of Interest policy has or is likely to occur, shall report the matter immediately to the Library Board President or Vice President who will evaluate the potential conflict of interest.
This Policy is intended to supplement but not replace any applicable federal, provincial or municipal laws governing conflict of interest applicable to non‐profit and charitable corporations.
Adopted January 19, 1981
Revised February 11, 1985; April 22, 2013
The objective of the Connecticut Collection at the Wallingford Public Library is to locate, collect, preserve, and make available for public research books, pamphlets, newspapers, census records, periodicals, photographs, municipal government documents, maps, atlases, and audio-visual materials. These materials document the economic, natural, political, social history, and genealogy of Wallingford.
The Wallingford Library also collects selected materials on Connecticut history, geology and genealogy, as well as materials pertaining to the history of the Wallingford Public Library.
Artifacts, valuable manuscripts, and other items of relatively high intrinsic value and rarity will be evaluated on an individual basis. They will be accepted only if they are considered to be appropriate for the library, will enhance the collection, or are in some way special.
Approved by Board of Managers September 19, 1988.
Discarded Materials and Equipment
Weeding of the Library collection is an ongoing process. Each year, a number of items and equipment may be discarded because of age, attrition or duplication.
In the future these items will be sold or distributed as appropriate and any proceeds will be used to support Library services.
Adopted June 14, 1982, revised April 15, 1985, January 27, 1997.
Distribution and In-Library Posting of Literature
The Library often serves as a distribution point for free literature. Items which fall into the following categories will be distributed on a space available basis.
Information on community activities (examples - senior citizens newsletters, recreation department activities, YMCA schedules).
Educational materials such as Info-line flyers, adult education brochures.
Local state and federal government information.
The Library's bulletin boards (including Children's Room) are used to post general community information, as well as announcements of nonprofit community events and cultural activities. Because of limited space, items are posted at the discretion of the Library staff, and Library information and activities are given preference.
From time to time the Library may place signs or announcements of Library events only on the exterior of the building or lawn. Announcements of non-Library events should be posted on the interior Bulletin Board as noted above.
The glass display cases in the Main Library are intended for the display of Library materials and the promotion of Library programs. When the cases are not scheduled to be used by the Library, they are available by advance booking to Wallingford residents, organizations, or businesses for noncommercial informational, cultural, and educational displays.
The front display case in the children's room is intended primarily for display of the collections, crafts and artwork of Wallingford children. The case must be booked in advance. The Library may also display items or materials in the case.
Approved by the Board September 19, 1983, revised May 21, 1990, November 19, 1990, June 15, 1992.
Donations Made by the Library Association
Donations by the Library Association are limited to nonprofit organizations whose purposes further the objectives of the Wallingford Public Library. These objectives are defined by the Wallingford Public Library Association Bylaws (Article I, section 3).
Adopted March 27, 1995.
Exhibits and Exhibitors
Selection of Exhibitors
Wallingford artists, collectors, and community organizations are encouraged to offer exhibits of artistic, cultural, or informational merit. Persons and organizations outside of Wallingford are invited to exhibit when their works would be of general interest to the Wallingford Community.
1. Exhibits are considered and selected by the Exhibits Committee. The Library has limited space for exhibits and it may not be possible to accept all exhibit proposals.
2. Submittals: All pieces proposed for exhibit must be submitted for review. The preferred form of submittal for artists’ proposed exhibits is jpg. If this is not possible, color prints are also accepted. The Exhibits Committee cannot accept actual artwork for consideration without notice.
3. The Exhibits Committee is not responsible for returning unsolicited submittals.
4. Considerations made when selecting exhibits include:
- Artistic ability of the exhibitor
- Community interest in the exhibit
- Appropriateness for public viewing by all ages
- Promoting local talent
- Exhibiting a variety of media
5. Acceptance of an exhibit does not constitute an endorsement by the Library Board of Managers or the Town of Wallingford of the person’s or organization’s point of view, policies or beliefs.
1. All exhibitors must sign the Library’s Exhibit and Display Release Form prior to hanging their work. The Library may require a certificate of insurance. The Wallingford Public Library is not responsible for damage or loss of exhibit.
2. Exhibitors are responsible for hanging and removing their own exhibits at a scheduled time to be arranged with the Library.
3. Exhibits are displayed for a minimum of one month and may be extended with the mutual consent of the library and the artist.
4. All artwork should be framed or mounted. Exhibit spaces are equipped with ceiling molding from which the artwork is hung. Molding hooks and hangers are supplied by the Library.
- Front Hall
- Community Room
- Collins Room
- Board Room
Exhibits of library materials and activities will be given first priority for display.
1. The Community Room and Collins Room are closed when no program/event is scheduled. Exhibitors may make arrangements to have the room monitored and open for public viewing at specific times during the month. Exhibitors are responsible for finding volunteers to monitor the exhibit.
2. Exhibitors may hold a reception at their own expense and must make advance arrangements with the Library. No alcohol is allowed on library property.
3. The Library may choose to sponsor an exhibit, in which case it would be responsible for any reception.
4. Exhibitors may provide a price list of their work including name and address. Anyone interested in making a purchase must deal directly with the exhibitor. The Library accepts 5% of purchase price for any items sold while being displayed within the Library.
5. Wallingford Public Library reserves the right to deny or cancel any exhibit.
1. All publicity concerning exhibits must be approved by the Library.
2. Publicity must be submitted to the Library one month in advance of the opening day of the exhibit.
3. Publicity will be included in the Library’s newsletter, WORDS, and will be forwarded to local newspapers. The deadline for WORDS is usually the 15th of the month preceding the exhibit date.
4. Publicity should include:
- Biographical information
- Art education
- Membership in professional societies and organizations
- Previous exhibits
- Type of work to be exhibited with titles if available
- Hours the exhibit will be open for public viewing (see # 1 under Exhibit Spaces)
5. Exhibitors may send out flyers announcing exhibits at their own expense. Flyers must be approved by the Library before they are distributed and must include hours the exhibit is open for public viewing (see # 1 under Exhibit Spaces).
6. Exhibitors may make posters announcing the exhibit which may be placed in the Library and elsewhere. Posters must be approved by the Library and should include the hours when the exhibit is open for public viewing (see # 1 under Exhibit Spaces).
The Library reserves the right to make exceptions to the provisions of this policy. Library Board of Managers may amend this policy whenever it deems appropriate and in response to changing conditions.
Approved by Library Board of Managers, September 27, 2010.
Gifts to the Library are welcome and, where a special need arises, may be actively sought.
Gifts of money or stock may be accepted with conditions attached, if those conditions are consistent with Library purposes and formally accepted by the Board.
Gift objects will normally be accepted only if they are given unconditionally. An increasing accumulation of special conditions might well become unmanageable for future Boards and Administrations.
Because conditions change, the Library must be free to use, sell, display or eliminate its property according to prevailing goals, needs, policies and priorities. Any exception to this policy will be decided on an individual basis by the Board of Managers. Conditions thus accepted will be scrupulously honored.
Appraisals on gifts-in-kind for tax purposes cannot be furnished by the Library except in unusual circumstances and by vote of the Board of Managers. Necessary appraisals should be obtained by the donors prior to making gifts.
Gifts with a value of over $500 will be acknowledged on the appropriate plaque.
Books and other library materials purchased from gift and memorial funds are marked with appropriate book plates.
At the donor's request a plate identifying the donor or person in whose memory a gift has been given may be placed on the donated piece of equipment. To insure uniformity in content and appearance, the Library will purchase and mount plates as requested.
Adopted by Board of Managers March 19, 1979, revised April 16, 1979, November 21, 1994, May 18, 1998.
When outside organizations give a program for the Library, the organization will be clearly identified at the beginning of the program. If the organization is profit-making a statement will be made identifying it as such.
Organizations cannot solicit names of participants nor can the Library provide such lists.
Organizations may hand out business cards with name, address, phone number and place of business. All other literature to be distributed must be approved by the Library staff.
Approved October 17, 1983.
Sales at Library Programs Artists/performers may obtain permission from the Librarian in charge to sell their works at the close of their performance at Library programs. Such permission may be granted when the performers' works are not readily available at local commercial outlets, or when they have granted the Library a discount on fees ordinarily charged.
Approved May 21, 1990.
Staff mediated interlibrary loan requests are initiated when a Wallingford resident requests a specific title or information from a resource that is not available through the LION system. Patrons may also place their own interlibrary loan requests using the State Library catalog.
Only Wallingford residents in good standing at the library may request materials through interlibrary loans. Patrons with cards from other libraries should contact their home library to place an ILL request. Choate students request interlibrary loan material through the Andrew Mellon library at Choate Rosemary Hall, unless they are Wallingford residents.
Patrons may have up to 9 active requests at any one time.
When the WPL staff is not able to locate materials through the State Library’s Request database or other in state resources, requests may be referred out of state. Effective January 1, 2010, the Wallingford Library will underwrite the cost of out of state searches up to a total cost of $100 per patron per calendar year. The Board reserves the right to reduce or eliminate this subsidy without prior notice.
Library patrons may check on the progress of an interlibrary loan request by contacting a staff member of the Interlibrary Loan Department, or by tracking their request through the ReQuest Interlibrary Loan system.
Library patrons may attempt to renew or extend the loan period of an interlibrary loan item by contacting a staff member of the Interlibrary Loan Department unless “Not Renewable” is written on the interlibrary loan date due slip which accompanies each ILL item.
The requesting patron is responsible for any fees or fines charged by the lending library.
Wallingford Public Library does not:
- request the same title for a patron more than twice a year; there is a 30 day waiting period between successive requests for the same title
- request a title which is owned by the Wallingford Public Library, or which is available through the LION automated system
- refer requests out of state for items that can be borrowed at a Connecticut public library using a Wallingford Public Library card
- request for Wallingford patrons, or loan to other libraries, CD-ROMs, vinyl records, art work, or fiction VHS or DVDs.
An interlibrary loan request may be considered for purchase and addition to the library’s collection when different patrons have requested it repeatedly over time, or when the copyright date is within a year of the request date and the work has received good reviews in professional journals.
The overdue fine for ILL items on loan to Wallingford patrons is $1.00 per day, per item, up to a maximum fine of $10.00 per item (active July 1, 1996).
The Wallingford Public Library will lend any of the circulating material in its collection to other libraries, except for artwork, fiction DVDs and items in high demand in Wallingford.
Adopted October 2004, reviewed March 2007, revised March 2011.
In order to meet the information needs of Town citizens, the Wallingford Public Library provides access to the Internet. The Internet is an electronic information network connecting computer resources throughout the world. The Wallingford Public Library is unable to monitor or control the content of material available through this medium. While much of the information on the Internet is of very high quality, some material may not be accurate, authoritative, appropriate, or timely. Parents/guardians of children under 18 are responsible for their children's use of the Internet.
Adopted January 22, 1996, revised September 22, 1997, November 15, 2004.
In general, the Wallingford Public Library Association shall maintain a conservative investment philosophy with a goal of preservation of capital and income generation. The Wallingford Public Library’s investment portfolio represents a significant asset and is expected to contribute to Library operations.
It shall be the policy of the Association that investment activities will be conducted to generate a favorable, long-term return without compromising the primary objective of maintaining high asset quality.
The Board of Managers shall establish specific long or short term objectives for designated funds from time to time, and the financial advisory committee will be made aware of these objectives. The Board of Managers has ultimate responsibility for the performance of the investment portfolio. The Financial Advisory Committee shall be responsible for overseeing the investment activity and overseeing the Investment Policy including recommending potential revisions of the Policy to the Board of Managers.
Restricted Funds: These funds have been restricted by their donors or by Board vote to provide income for the purchase of Library materials, equipment, or programs
Helen and Roy Stuart Fund: This fund was established by vote of the Board in April, 1986 with a bequest from the Stuart estate.
Library Development Fund: The Library Development Fund was established in 1977 in order to provide Library materials, programs and physical improvements beyond the scope of the operating budget. Development Funds may be used at the discretion of the Board to support Library operations. The amount to be used from this fund will be voted upon by the Board each year.
Contingency Funds: Contingency funds have been set aside from accumulated budget surpluses and are intended to be used as a reserve for unanticipated expenses and /or budget deficits. The Investment objective is to preserve capital so that funds will be readily available if needed. The funds will be invested in FDIC insured certificates of deposit with laddered maturities between 9 months and 3 years.
Short term funds may be invested in FDIC insured, interest bearing checking accounts, savings accounts, money market accounts, certificates of deposit, and in U.S. treasury securities, and U.S. agency securities.
Long term funds may be invested in FDIC insured savings accounts, money market accounts, certificates of deposit, and in stock/or bond mutual funds, U.S. treasury securities, U.S. agency securities, and corporate bonds.
For funds invested in FDIC insured accounts, the objective will be to diversify the deposits among multiple institutions to be certain that all such deposits are covered by FDIC insurance.
The Association will use a Spending Policy associated with all of its investments that calls for 3 – 6% of the averaged investment balances as determined by the previous 3 year’s audited year end balances
Unless other specific investment objectives are established, the following allocation assets shall be maintained:
Percent range of equity investment:
1. Maximum equity position - 80%
2. Minimum equity position - 30%
Percent range of fixed-income investment
1. Maximum fixed-income position -50%
2. Minimum fixed-income position -20%
The above maximum and minimum positions may be exceeded as a result of market movement, but direct access to exceed these limitations should not be taken without prior Board approval. It is the intent of the Library Board of Managers, where appropriate, to use no-load index mutual funds to obtain the stated investment allocation objectives. The investment portfolio will be maintained in a manner that assures the Library has appropriate liquidity (cash, checking accounts, savings accounts, and money market accounts) to meet the on-going needs of the Library operations.
The Association may employ a trustee or money manager to facilitate the investment of some or all of its funds. The Financial Advisory Committee will review the performance of such a trustee or manager at least once per year and make a report to the Board recommending continuation or termination of the service. If a money manager is employed, the Committee shall, subject to Board approval, establish investment guidelines governing his/her performance.
The Financial Advisory Committee shall meet as needed to advise the Board on current and potential investments. When the Committee needs timely authorization for reinvestment, a majority of the members will consult, select a satisfactory replacement investment and confer with the Board treasurer or president who will promptly return an affirmative or negative answer after appropriate board consultation. This action shall be ratified at the next board meeting.
Gifts received by the Library shall be deposited as appropriate in the Association or Development Fund checking accounts until spent or invested long term.
When the unspent balance of any restricted gift is less than $250 or is too small to be spent for the purposes specified by the donor, that balance shall be deemed to be for general operating purposes and (if required) also transferred to the operating account. The Library's aim shall always be to adhere to a donor's intent in making purchases with such funds.
Matching gifts will be applied for the same use as the donor's gifts.
All funds received, solicited or otherwise, shall be used for exclusive support of the Library.
This policy shall be subject to annual review and approval by the Board of Managers.
Approved by Library Board of Managers, May 23, 1994, revised October 28, 1996, revised March 23, 2009.
Liability of Members of Board of Managers
Under Section 52-557m of the General Statutes, Revision of 1958, as amended, members of the Board of Managers of the Library are immune from civil liability for damage or injury resulting from any act, error or omission made the exercise of such person's policy or decision-making responsibilities if such person was acting in good faith and within the scope of such person's official functions and duties, unless such damage or injury was caused by the reckless, willful or wanton misconduct of such person. In the event any claim shall be made, or legal action instituted, against any past or present member of the Board of Managers for civil damages arising out of or in connections with the exercise of such person's policy or decision-making responsibilities as a member of the Board of Managers, the Wallingford Public Library Association shall at such person's request, provide legal counsel selected by the Board of Mangers to represent such person in connection with such claim or legal action. All of the expenses of defending such person until such legal action shall be finally resolved, including the fees of legal counsel provided by the Association, shall be paid by the Library.
Adopted April 27, 1998.
The American Library Association affirms that all libraries are forums for information and ideas, and that the following basic policies should guide their services.
Books and other library resources should be provided for the interest, information, and enlightenment of all people of the community the library serves. Materials should not be excluded because of the origin, background, or views of those contributing to their creation.
Libraries should provide materials and information presenting all points of view on current and historical issues. Materials should not be proscribed or removed because of partisan or doctrinal disapproval.
Libraries should challenge censorship in the fulfillment of their responsibility to provide information and enlightenment.
Libraries should cooperate with all persons and groups concerned with resisting abridgment of free expression and free access to ideas.
A person’s right to use a library should not be denied or abridged because of origin, age, background, or views.
Libraries which make exhibit spaces and meeting rooms available to the public they serve should make such facilities available on an equitable basis, regardless of the beliefs or affiliations of individuals or groups requesting their use.
Adopted June 18, 1948, by the ALA Council; amended February 2, 1961; amended June 28, 1967; amended January 23, 1980; inclusion of “age” reaffirmed January 24, 1996.
The Wallingford Public Library maintains meeting rooms primarily for library-related activities. Programs may be sponsored or cosponsored by the Library in order to accomplish its mission and provide educational, informational, recreational and inspirational opportunities for the community.
When the rooms are not needed for Library activities, nonprofit organizations headquartered in Wallingford and serving the Wallingford community may use the Meeting Rooms for educational, civic and/or cultural programs intended for and open to the public
No commercial or private use of the Meeting Rooms is permitted.
Library functions will have first priority for use of the Meeting Rooms and the Library reserves the right to preempt non-library use. Library use may include meetings of Town Departments, agencies or use by elected officials representing Wallingford.
The Library’s Meeting Rooms are available for use by non-profit organizations headquartered in Wallingford.
Reservations for use of the Meeting Rooms shall be on a single use basis, and use shall be restricted to one booking per organization per calendar year. Special consideration may be made at the discretion of the Library Director when an organization plans a multi-part program.
A written application for use should be made one month in advance whenever possible. Applications will not be accepted further than six months in advance.
An adult must contract for use of the room by juvenile groups, and adequate adult supervision must be provided.
No fee is charged for use of the Meeting Rooms during library hours. There is, however, a $25 deposit required for the reservation and use of the Meeting Rooms. This deposit must be made prior to confirmation. A refund check will be sent to the organization, providing the facilities are left clean and in good order.
Meetings in the Community Room and Collins Meeting Room may begin no earlier than 9 a.m. They may go beyond 8:45 p.m.with prior permission and with payment for staff. The $20 fee is per hour or any portion thereof. No use by outside organizations will be permitted on Saturday or Sunday, and all weekday meetings must conclude by 11 p.m.
Maximum capacity of the Community Room is 150, the Charlotte Collins Meeting Room is 50 and the Board Room is 20. The Library reserves the right to deny requests for use of the room, or cancel a reservation which has been made, when attendance over the maximum can reasonably be expected.
Notice of cancellation of a reservation to use a Meeting Room, for any reason, will be given as far in advance as possible.
Small groups may be assigned to a study room at the discretion of the Librarian.
Admission may not be charged.
Items may be sold only with the permission of the Director, and no soliciting is allowed.
In accordance with Connecticut State Law, no smoking is allowed. Alcoholic beverages may not be served.
Groups are responsible for arranging, setting up, and putting away furniture within the time reserved.
Kitchen facilities for serving refreshments are available by previous arrangement. The kitchen must be left in a clean, orderly condition.
The Library will not be responsible for equipment, supplies, exhibit materials or any other items owned by an individual or group used in the Meeting Rooms.
The organization will be responsible for any damage to Library equipment or premises. Such damage shall be reported promptly to the Librarian, who will arrange for professional repairs or cleaning, the cost of which will be borne by the organization.
In all advertising and press releases it must be made clear that the sponsoring organization should be contacted directly for information regarding the program, and a contact name and telephone number must be provided.
A statement of sponsorship must appear in all advertising and press releases using the following phrase: This program is sponsored by (organization’s name) and will be held in the (name of room) of the Wallingford Public Library, 200 North Main St. Wallingford, CT.
In case of emergency, meeting participants must exit the library immediately.
Supervision & Responsibility for Order
The organization using a Meeting Room is responsible for supervising the meeting, and ensuring that meeting attendees adhere to the Library’s Code of Conduct. Meetings that will interfere with normal library use will not be permitted.
Failure to comply with Library Policies and Code of Conduct will result in a cancellation of the event and/or a denial of future requests for use of the room.
This policy is subject to continual review.
Photographing in the Library
The photographer must identify him- or herself and explain the purpose for taking the photos. The staff will make a note of this. The photographer must obtain an individual's permission to take a photo. In the case of a child, the parent's permission is needed. Group shots with no names given are permitted.
In order to document events or enforce library policy, however, the Library staff is authorized to take photographs as needed.
Adopted January 27, 1997, revised March 28, 2005.
The Wallingford Public Library will promote a clear understanding of the Library’s mission by the general public, civic leaders, and government officials. The Library uses its public relations program to inform citizens of all ages about the library’s services and programs, to promote the use of the Library by the entire community, and to establish the Library as a nonpartisan meeting ground for ideas.
Public relations is a continuing, year round program. The Library Directors and staff, through daily contact with patrons, set the climate for the Library as a service organization. Library Board members, through their many and varied contacts in the community, serve as an important liaison between the Library and the public.
The community will be kept informed about library services through library publications, local news media, displays, and other available forms of communication.
Media requests for information on library policies, procedures, accidents, or other unusual events should be referred to the Director or to the person designated to speak on the Director’s behalf.
Approved by the Board of Managers, May 18, 1998.
Only a member of the Library staff or a designee is allowed to remove materials from the Library premises for reproduction. The negative and original remain the property of the Library.
Certain rare and fragile materials may not be available for duplication.
All copying is to be done at the discretion and convenience of the Library.
The Library has the right to limit and control the number of copies and their use.
In giving permission to research original materials in the possession of the Library, the Library does not relinquish its own right to publish material or to grant other researchers the same right of publication in the future.
Material may not be used in any commercial or public way, other than personal research, without permission of the Library.
Payment for duplication is expected in advance, accompanied by the completed and signed "Reproduction Request Form."
Approved by Board of Managers June 12, 1995.
Resource Selection Policy
The mission of the Wallingford Public Library is to provide books and other resources for the educational, informational, recreational, and inspirational needs of the entire Wallingford community.
Selection of library resources for the Wallingford Public Library is the responsibility of the Board of Managers and is delegated by them to the Library Director and staff. The Board adopts the following statement of policy for the Library Director’s guidance and for the information of the public:
As a responsibility of library service, books and other library resources should be provided for the interest, information and enlightenment of all of the people of the community the library serves. Resources should not be excluded because of the origin, background, or views of those contributing to their creation.
There should be the fullest practicable provision of resources presenting all points of view on current and historical issues. Resources should not be proscribed or removed because of partisan or doctrinal disapproval.
Using available funds, resources shall be selected with due consideration to supply, demand, relevance, reliability, literary significance, and format.
In selecting fiction it shall be our purpose to provide books which will meet the needs of people of varied backgrounds, reading tastes and interests.
In selecting video cassettes it shall be our purpose to provide alternatives to commercial television by selecting and circulating video cassettes of quality films for children and adults; and to provide educational, cultural, and informational materials for subject areas in which the video format is superior to print.
In all cases the quality of resources shall be judged on the content as a whole and not by detached excerpts.
Use of library resources by children is the responsibility of their guardians. Selections shall not be inhibited by the possibility that resources may come into the hands of children.
The library subscribes to the Library Bill of Rights, the Freedom to Read Statement and supportive documents of the American Library Association. The appendix of this policy statement contains copies of these documents.
This policy is read and reviewed by the Board as needed. Adopted 1963, revised March 19, 1979, May 21, 1984, September 18, 1989.
Because the library is meant to be a quiet place for reading and study we will not allow:
any other disturbance to patrons inside the library or on library property.
Adopted June 13, 1983.
Because formats of resources, techniques and technologies are changing so rapidly in the library world of today, it is impossible for a library or an association to assure quality library resources, services and programs unless a plan exists which guarantees continuing education for the staff. To that end, the following shall be the policy of the Wallingford Public Library Association:
To underwrite attendance at the American Library Association Conference by the Director or some person designated by the Director whenever feasible.
To underwrite training for staff involved in operating equipment that may be acquired by the Library.
To underwrite attendance at conferences or courses of short duration as deemed of benefit to the Library, on the recommendation of the Director.
To allow full-time staff members to apply for released time to pursue courses related to their work in the Library or to advance their professional status, at the discretion of the Director. This could vary from time off to be made up with compensatory time to a full leave of absence, without pay but with retention of full seniority and pension rights. A full leave of absence would be granted with the cooperation of the Policy and Personnel Committee and the approval of the Board of Managers.
In line with current practice, it is the responsibility of the Director to anticipate insofar as possible the funds needed to carry out the above policy and to arrange schedules for uninterrupted service. In addition the Director is encouraged to consider the benefits to the Library of such studies or activities, on an individual basis, and to recommend appropriate recognition of the same.
Adopted January 19, 1981.
The Wallingford Public Library provides study rooms for the purpose of quiet study and discussion. Three rooms are available in the adult library. Two rooms are available in the children’s library for use by children grade 7 and under. Tutors or caregivers may accompany the children.
Study rooms are available for 1-4 people on a first-come basis for a maximum of 3 hours per day. Additional time may be requested providing no one is waiting. Patrons may sign up for a room at the Information desk in Children’s or Adult depts.- in person or by phone on the day the room is needed. Room reservations will be held for 15 minutes past the start of the time reserved.
Those wishing to use a study room must present some identification to a librarian and agree to the rules and regulations for use.
The rooms must be vacated 15 minutes before the library closes.
Covered beverages are permitted in study rooms, but food is prohibited.
The library is not responsible for equipment, supplies, materials or any other items owned by an individual or group used in the study rooms. Personal items may not be stored in the study rooms.
Wallingford Public Library reserves the right to ask patrons to leave the library and suspension of study room privileges may also result if the library’s policies or Code of Conduct are violated.
Service to children, parents, and adults working with children is an important part of the Library’s mission. The Library is free and open to unaccompanied children who are independent enough to use the resources for recreation, information and education.
It is not the Library’s function or purpose to provide supervision or care for children while parents or other supervising adults are outside the Children’s Department and/or the library. Parents should be aware that the library is a public building open to all individuals. The following policy has been designed to communicate the Library’s concern for the safety and welfare of the children it serves.
- Parents and guardians are, at all times, responsible for the conduct and safety of their children on Library premises. They must provide appropriate supervision based on the ages, abilities and the levels of responsibility of their children.
- Children under age six should not be left unattended in the Children’s Room at any time. If the adult in charge of a child under age 6 wishes to go to another area of the library for materials (or to check out materials) the child should accompany the adult.
- Children, like all library users, are required to respect Library property, and act in a manner appropriate to the use and function of the Library (see Code of Conduct). Children who are not using the Library appropriately, or who require excessive staff attention or supervision, may be asked to leave the Library. The parents or guardians of these children may be notified, and if necessary, asked to stay with their children while visiting the Library.
- Parents are expected to be aware of the opening and closing times of the library, bearing in mind that these can and do change. Power failures, or other emergencies, can occur and require unexpected evacuations of the building. Children left alone in the library, or on Library grounds could be vulnerable. Every effort will be made to contact parents prior to closing. If a child is left at the library after closing time, the police will be called. Under no circumstances will a staff member offer to drive the child home.
- In accordance with Connecticut state law, children under the age of 12 should have a responsible family member or caregiver available in the building while the child is using the Library.
- Adults are allowed in the children's library when they are accompanying a child or when they require access to the children's collection.
Adopted June 20, 1994, revised September 28, 1998, September 24, 2001, March 28, 2005.
The Wallingford Public Library uses volunteers to enhance public service to the community. Volunteers provide important support services to the staff and/or work on special projects for the Board of Managers and the Library Development Committee.
Volunteers are selected based upon their qualifications, availability, and the needs of the library at any given time.
Volunteers work with and are trained by specific supervisors. Supervisors of volunteers are responsible for ensuring that the volunteers’ work is satisfactory, and may remove a volunteer from any job or activity that is not performed satisfactorily. Volunteer work schedules and time commitments are arranged between each volunteer and his/her supervisor, and those who are unable to meet a scheduled work assignment should inform the supervisor in advance.
Staff, Board, and Development Committee may establish job descriptions and applications for volunteers as needed.
Any adult volunteer whose duties include working directly with children in an unsupervised setting is required to submit a “State of Connecticut Volunteer Criminal History Request and Authorization Form.” The Library will pay the cost required to process the form, and work will not begin until the safety check has been completed.
Approved by the Board of Managers, May 18, 1998, revised January 26, 2009.
Website & Social Media
The Wallingford Public Library will maintain a website. The purpose of this website is to provide easy and convenient access to basic information about the library, such as hours, locations, programs, services, and policies, as well as to library resources such as the catalog, downloadable digital content, library created content such as newsletters and booklists, and patron self-service tools including borrower account information and management, reserves, renewals, and program registration. The website is both a communications tool intended to inform and receive feedback from users and a research tool available to provide access to databases and other content and library services.
The WPL website will include links to other websites, including government services and local organizations, and have separate areas to highlight and feature services for children and teens. The website is intended to help users understand and maximize their use of library resources, including subscription databases. It does not replace a search engine. Library staff will make every effort to note frequently asked reference questions and assess changing information needs for the Wallingford community, and may post answers and provide links to selected websites to meet those needs.
The website is an important resource for reader’s advisory services, and may include links to subscription services as well as bibliographies of newly acquired, popular, or notable books and other media. The Wallingford Public Library staff will work with other members of the consortium to improve the Libraries Online (Lion) shared online catalog.
The Library may use social media and incorporate social media technologies into the website in order to appeal to and reach users who are involved with those technologies. Social media provide alternative sources for dialog with users. Staff will make every attempt to stay current with technologies, and to incorporate evolving communications techniques and opportunities.
Access to some resources on the website may be restricted to Wallingford residents because of license agreements or program restrictions.
In addition to its information and communication roles, the website is also a fundraising and development tool, and may be used as a means to encourage gifts to the Library, to inform visitors about Library fundraising activities, to recruit volunteers, and to link to selected commercial partners that reward purchases through the Library website with payment to the Library. Links to commercial partners must be individually approved by the Library Board.